Office Administrator

Department: Beverly Hills
Date Available: 2019-04-08

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TITLE: Office Administrator
LOCATION: Beverly Hills, CA
Pacific Union DBA Compass is seeking an Office Administrator to oversee operations three Southern California offices.  The Office Administrator will provide superb customer service to high level client base and sales professionals with the highest degree of integrity, professionalism, and discretion.  S/he will have a proven ability to independently manage multiple tasks with competing priorities and deadlines.
Pacific Union DBA Compass is a growing organization and is seeking candidates who thrive in working outside of their comfort zone. The ideal candidate will enjoy taking on new opportunities for growth. This dynamic role will have many moving pieces and requires adaptability. People that enjoy working in a faced-paced environment where they have ownership of work will enjoy working at Pacific Union. The Office administrator will report to the Vice President, Beverly Hills.
  • Work with branch manager daily & oversee operations for the Beverly Hills Rodeo, Beverly Hills Canon and Brentwood Central office.
  • Provides supervision and manages staff, including scheduling, timecards and staff reviews.
  • Set up new hire (liaison with IT) with phone, email, voicemail, logins, business cards, etc.
  • Coordinate with corporate departments to set up training as needed
  • Maintains office services by organizing office operations and procedures; controlling correspondence, designing filing systems, reviewing and approving supply requisitions; assigning and monitoring clerical functions
  • Performs complex clerical tasks including typing correspondence and reports, processing forms, responding to inquiries, making referrals, and arranging meetings
  • Performs a wide variety of administrative, clerical, recordkeeping, bookkeeping, file review and support duties
  • Responds to public inquiries regarding the branch programs, services, policies and procedures; has occasional responsibility for recommending a course of action to management in specifies areas
  • Develops and maintains branch recordkeeping and bookkeeping system; including billing, payment, and account reconciliation duties
  • Assists associates, managers, partners, staff and serves as a resource regarding company/ branch office programs and procedures
  • Prepares and composes a variety of written materials, daily data entry; Proofreads all materials before being published and distributed
  • Attends association and company meetings, prepares agendas, arranges and prepared conference rooms
  • 5+ years of applicable administrative experience, preferably in Real Estate
  • Active real estate license preferred but not required
  • Strong knowledge of MS Suite (Outlook, Word, Excel and PowerPoint) and ability to learn new technology tools quickly.
  • Ability to stay focused, efficient, and effective in managing multiple priorities and tight deadlines with grace and poise.
  • Professional calm demeanor while working in faced past environment
  • Proven ability to work independently to achieve accomplishments.
  • Social personality with a genuine desire to connect & collaborate with others
  • Exceptional ethical standards, humility, empathy, sense of humor and strong interpersonal skills.
  • Willingness & ability to learn skills
  • Microsoft Office (Word, Excel & PowerPoint)
  • Outlook
  • Profit Power & Avid
  • Skyslope & Digisign
  • Market Space & Constant Contact
  • Social Media Skills (Facebook, Twitter, LinkedIn, Google +)
  • PUI Tools: Moxi, Real Scout, Contactually, MyTheo, Voicestorm, Website
COMPENSATION:  Depending on experience. This position is a full time (40 hours per week). Competitive benefit package including medical, dental, vision, 401K and paid time off (vacation, sick and holidays).
At Pacific Union International, Inc. you will be a key member of the Beverly Hills region operations and responsibilities. You will experience a pace, level of intensity and standards of excellence not often found in company cultures.
Pacific Union International is an equal opportunity employer. We welcome and encourage diversity in the workplace regardless of race, gender, religion, age, sexual orientation, gender identity, disability or veteran status.
Founded in San Francisco in 1975, Pacific Union International, Inc. is the West Coast’s premier luxury real estate brand, with 2017 sales volume of $14.1 billion. In 2018, real estate industry leaders RISMedia and REAL Trends ranked Pacific Union as the fifth-largest brokerage in the U.S. The prestigious London-based International Property Awards awarded Pacific Union “Global Real Estate Brokerage of the Year 2017-2018.”
In 2018, Pacific Union merged with New York-based Compass to create the largest real estate firm in California.  Along with the residential brokerage, Compass acquired The Mark Company, Pacific Union’s sales and marketing firm for new, urban, luxury development projects on the West Coast, as well as Pacific Union Commercial, with offices in San Francisco and Los Angeles.
Pacific Union supports 1,700 elite real estate professionals in more than 50 offices throughout the West Coast. Northern California markets include San Francisco, Marin, Contra Costa, Alameda, Napa, and Sonoma counties; Silicon Valley; and the Lake Tahoe region. Greater Los Angeles markets include Beverly Hills, Malibu, Downtown, Northeast L.A., the Westside, as well as the San Fernando and San Gabriel Valleys.
To extend Pacific Union’s international reach, the brokerage established an award-winning, Beijing-based China Concierge program in 2013 that fully supports its Chinese investors on the mainland. Additionally, Pacific Union offers a full range of real estate services including relocation, rental, and commercial property management and insurance services. Pacific Union executes with a vision for the future, an entrepreneurial mindset, and an unwavering commitment to deliver exceptional service and expertise. For more information, visit:
About Compass
Compass is a real estate technology company with a powerful end-to-end platform that supports the entire buying and selling workflow. We deliver an incomparable experience to both real estate professionals and their clients all in service of the Compass mission: to help everyone find their place in the world. Founded in 2012 by Ori Allon and Robert Reffkin, Compass operates in 30 regions with over 90 offices across the United States including: Atlanta, New York City, San Francisco, Los Angeles, Orange County, San Diego, Chicago, Boston, Seattle, Washington, D.C., Dallas, Philadelphia, Aspen, The Hamptons, Miami, Philadelphia, Westchester, Greenwich, Naples, Santa Barbara, and Marin. Learn more and find your place at and